Exceptions pile up.
Lines that don’t match automatically wait in a queue for someone to look at them.
Does this PO match what we’re paying?
Pay for what arrived. Every order. Every delivery. Every invoice.
See it worked throughThree documents.
Three versions of the truth.
The order says one thing, the goods receipt another, the invoice a third. Matching them is quick for clean lines and slow for everything else, which is where the money goes.
Tolerances hide errors.
Small differences are waved through, including the ones that keep repeating.
Receipts arrive late.
Goods are booked in after the invoice arrives, so the match fails or is forced.
What the AI reads.
The order, what was actually received, the invoice and the terms behind them, matched line by line.
In
- Purchase orders
- Goods receipts
- Invoices
- Delivery notes
- Supplier terms
- Tolerance rules
At work
- Sense Reads orders, receipts, delivery notes and invoices.
- Understand Pairs each line across the order, the receipt and the invoice.
- Check Checks quantity, price and terms against your tolerances.
- Anticipate Flags lines whose goods are still in transit, before they fail.
- Operate Blocks or releases each line and tells accounts payable why.
Out
One three-way match. Every block names the gap.
Every line matched.
Every gap named.
Accounts payable sees which lines can be paid, which are within tolerance and which are blocked, with the three documents side by side.
4 matched · 1 within tolerance · 1 blocked
| Line | Item | Status | Ordered · received · invoiced | Value |
|---|---|---|---|---|
| PO-44120 | ||||
| L10 | Pump seal kits | Matched | 40 · 40 · 40 | £3,120.00 |
| L20 | Filter cartridges | Matched | 120 · 120 · 120 | £1,560.00 |
| L30 | Valve bodies | Tolerance | Price +1.8%; tolerance 2% | £8,344.00 |
| L40 | Gasket sets | Blocked | 500 · 480 · 500 | £31,000.00 |
| L50 | Fasteners M12 | Matched | 2,000 · 2,000 · 2,000 | £640.00 |
| L60 | Bearings 6205 | Matched | 60 · 60 · 60 | £1,380.00 |
Ordered
500 gasket sets at £62.00.
PO-44120 · line 40Received
480 sets booked in on 9 July. The delivery note also says 480.
GRN-20931 · DN-8812Invoiced
500 sets at £62.00, £31,000.00.
INV-3091 · line 4Gap
20 sets invoiced but not received. £1,240.00.
Three-way match · rule 3W-1
4Release
1Release, noted
1Hold
For the payment run
- BlockedL40 gaskets: pay 480, hold 20 (£1,240.00) Accounts payable
- ToleranceL30 valve bodies: release, price variance noted Buyer
- MatchedL10, L20, L50, L60: release Accounts payable
Sign-off
- AP clerk Pending
- Buyer Pending
The AI matches and explains. People release the money.
Illustrative example. Supplier, orders and amounts are fictional.
Built inside your approval rules.
Tolerances, approvals and payment runs stay exactly as your policy sets them.
Your tolerances, applied.
Every rule is yours, and every line shows which rule it met or missed.
How Check works ↗Receipts chased early.
Lines waiting on goods are flagged before the invoice fails the match.
How Anticipate works ↗Nothing released automatically.
Blocked lines wait for a person, with the three documents side by side.
How Operate works ↗Same records.
Other problems.
The documents behind a purchase answer other questions too.
Which invoices are we overpaying?
Invoice errors
Catch overbilling, duplicates and mistakes before payment.
See how →What runs out before the next delivery?
Stock shortages
Anticipate shortages before they become a problem.
See how →Did they deliver what the contract says?
Contract compliance
See whether obligations were actually met.
See how →What should we have charged?
Revenue leakage
Find money that should have been charged.
See how →Bring us your exceptions queue.
Send a month of unmatched lines. We’ll show you which ones the AI would have cleared, and which it would have held.
Talk to us →LondonDiscovery AI Limited · United Kingdom
HyderabadReDscvry Technology Private Limited · India
ChennaiReDscvry Technology Private Limited · India