Paper in the cab.
Delivery notes come back as creased scans and phone photos, often days later.
Does the delivery match the order?
Every delivery note, signature and photo matched to the order and the invoice, so short or damaged deliveries are caught before they are paid for.
See it worked throughSigned for.
Not checked.
A signature says something arrived. Whether it was the right goods, in the right quantity and condition, is written on paper nobody compares with the order.
Notes on the note.
Shortages and damage are handwritten in the margin, where no system reads them.
Paid in full anyway.
The invoice arrives for the full order, and the note that said otherwise is already filed.
What the AI reads.
Every proof of delivery read against the order it fulfils and the invoice that bills it.
In
- Signed delivery notes
- Driver and goods-in photos
- Purchase and sales orders
- Goods-received records
- Invoices
- Carrier records
At work
- Sense Reads scans and photos of notes, including handwriting and stamps.
- Understand Pulls out items, quantities, signatures and every handwritten remark.
- Check Matches each delivery to its order, its receipt and its invoice.
- Operate Holds the invoice line and drafts the claim to the supplier or carrier.
Out
One matched delivery. Every gap shown on the note itself.
Every delivery matched.
Every gap on the record.
Goods-in and accounts payable see what arrived, what didn’t and what was damaged, with the note and the photo beside each line.
4 lines · 2 match · 1 short · 1 damaged
| Item | Description | Check | Detail | Billed |
|---|---|---|---|---|
| 10021 | Steel brackets, box of 50 | Matches | Ordered 20 · delivered 20 · billed 20 | £640.00 |
| 10044 | Hinge kits | Short | Ordered 40 · note says 36 received · billed 40 | £520.00 |
| 10058 | Gasket sets | Damaged | Photo shows 2 sets crushed; written on the note | £288.00 |
| 10071 | Fixing screws, box of 1,000 | Matches | Ordered 10 · delivered 10 · billed 10 | £95.00 |
Short
Ordered 40 · note says 36 received · billed 40.
10044 · Hinge kitsDamaged
Photo shows 2 sets crushed; written on the note.
10058 · Gasket sets
Illustrative example. Supplier, order, goods and amounts are fictional.
Built for goods-in and payables.
The AI matches. Your team decides what gets paid and what gets claimed.
Nothing claimed automatically.
Shortage and damage claims are drafted for a person to approve.
How Operate works ↗Every gap shows its proof.
The note, the photo and the order line sit beside every flag.
How Check works ↗Works with the paper you have.
Scans, phone photos and handwriting are read as they are.
How Sense works ↗Same records.
Other questions.
The documents and data behind this work answer other questions too.
Which invoices are we overpaying?
Invoice errors
Catch overbilling, duplicates and mistakes before payment.
See how →Does this PO match what we’re paying?
Purchase orders
Find mismatches before payment.
See how →Are we overpaying on freight?
Freight audit
Check carrier bills against agreed rates.
See how →Will this shipment arrive on time?
Late shipments
Spot delays early and tell the customer first.
See how →Bring us a week of delivery notes.
We’ll match them to your orders and invoices and show you every shortage and damage claim you could make.
Talk to us →LondonDiscovery AI Limited · United Kingdom
HyderabadReDscvry Technology Private Limited · India
ChennaiReDscvry Technology Private Limited · India