# Purchase orders · Use cases · Dscvry

> Apply Dscvry to purchase orders: match what was ordered, delivered, invoiced and agreed, line by line, and find mismatches before payment.

Source: https://dscvryai.com/use-cases/purchase-orders/

# Does this PO match what we’re paying?

Pay for what arrived. Every order. Every delivery. Every invoice.

See it worked through ·

1. [Home](https://dscvryai.com/)
2. [Use cases](https://dscvryai.com/#use-cases)
3. Purchase orders

## Three documents. Three versions of the truth.

The order says one thing, the goods receipt another, the invoice a third. Matching them is quick for clean lines and slow for everything else, which is where the money goes.

### Exceptions pile up.

Lines that don’t match automatically wait in a queue for someone to look at them.

### Tolerances hide errors.

Small differences are waved through, including the ones that keep repeating.

### Receipts arrive late.

Goods are booked in after the invoice arrives, so the match fails or is forced.

## What the AI reads.

The order, what was actually received, the invoice and the terms behind them, matched line by line.

### In

- Purchase orders
- Goods receipts
- Invoices
- Delivery notes
- Supplier terms
- Tolerance rules

### At work

1. [Sense](https://dscvryai.com/technology/sense/) Reads orders, receipts, delivery notes and invoices.
2. [Understand](https://dscvryai.com/technology/understand/) Pairs each line across the order, the receipt and the invoice.
3. [Check](https://dscvryai.com/technology/check/) Checks quantity, price and terms against your tolerances.
4. [Anticipate](https://dscvryai.com/technology/anticipate/) Flags lines whose goods are still in transit, before they fail.
5. [Operate](https://dscvryai.com/technology/operate/) Blocks or releases each line and tells accounts payable why.

### Out

One three-way match. Every block names the gap.

## Every line matched. Every gap named.

Accounts payable sees which lines can be paid, which are within tolerance and which are blocked, with the three documents side by side.

Three-way match · Why it's blocked · Payment decision ·

Three-way match · PO-44120 · Harbour Industrial Supply Illustrative

**4** matched · **1** within tolerance · **1** blocked

| Line | Item | Status | Ordered · received · invoiced | Value |
|---|---|---|---|---|
| PO-44120 | | | | |
| L10 | Pump seal kits | Matched | 40 · 40 · 40 | £3,120.00 |
| L20 | Filter cartridges | Matched | 120 · 120 · 120 | £1,560.00 |
| L30 | Valve bodies | Tolerance | Price +1.8%; tolerance 2% | £8,344.00 |
| L40 | Gasket sets | Blocked | 500 · 480 · 500 | £31,000.00 |
| L50 | Fasteners M12 | Matched | 2,000 · 2,000 · 2,000 | £640.00 |
| L60 | Bearings 6205 | Matched | 60 · 60 · 60 | £1,380.00 |

Illustrative example. Supplier, orders and amounts are fictional.

## Built inside your approval rules.

Tolerances, approvals and payment runs stay exactly as your policy sets them.

### Your tolerances, applied.

Every rule is yours, and every line shows which rule it met or missed.

How Check works
https://dscvryai.com/technology/check/

### Receipts chased early.

Lines waiting on goods are flagged before the invoice fails the match.

How Anticipate works
https://dscvryai.com/technology/anticipate/

### Nothing released automatically.

Blocked lines wait for a person, with the three documents side by side.

How Operate works
https://dscvryai.com/technology/operate/

## Same records. Other problems.

The documents behind a purchase answer other questions too.

Which invoices are we overpaying?

### Invoice errors

Catch overbilling, duplicates and mistakes before payment.

See how →
https://dscvryai.com/use-cases/invoice-errors/

What runs out before the next delivery?

### Stock shortages

Anticipate shortages before they become a problem.

See how →
https://dscvryai.com/use-cases/stock-shortages/

Did they deliver what the contract says?

### Contract compliance

See whether obligations were actually met.

See how →
https://dscvryai.com/use-cases/contract-compliance/

What should we have charged?

### Revenue leakage

Find money that should have been charged.

See how →
https://dscvryai.com/use-cases/revenue-leakage/

Finance solution
https://dscvryai.com/solutions/finance/

More in Finance
https://dscvryai.com/#use-cases

Every use case
https://dscvryai.com/use-cases/

## Bring us your exceptions queue.

Send a month of unmatched lines. We’ll show you which ones the AI would have cleared, and which it would have held.

[Talk to us →](https://dscvryai.com/contact/?topic=Purchase%20orders%20inquiry)

**London**Discovery AI Limited · United Kingdom

**Hyderabad**ReDscvry Technology Private Limited · India

**Chennai**ReDscvry Technology Private Limited · India