# Invoice errors · Use cases · Dscvry

> Apply Dscvry to invoice errors: check every invoice line against contract rates, deliveries and past invoices to catch overbilling, duplicates and mistakes...

Source: https://dscvryai.com/use-cases/invoice-errors/

# Which invoices are we overpaying?

Pay what you agreed. Nothing more. Every invoice. Every rate. Every delivery.

See it worked through ·

1. [Home](https://dscvryai.com/)
2. [Use cases](https://dscvryai.com/#use-cases)
3. Invoice errors

## Invoices are checked. Just not against everything.

Finance teams check that an invoice looks right. Whether it matches the contract rate, the delivery that actually happened and every other invoice for the same job is a different, slower question.

### Rates buried in contracts.

Agreed prices, indexation and surcharges live in PDFs nobody opens at the point of payment.

### Sampled, not checked.

There are too many lines to check them all, so most go through on trust.

### Duplicates that look new.

The same delivery billed twice, with a new invoice number, a month apart.

## What the AI reads.

Every invoice line read against the contract that governs it, the delivery that proves it and every other invoice that might repeat it.

### In

- Invoices
- Contracts & rate cards
- Delivery notes
- Purchase orders
- Payment history
- Supplier master

### At work

1. [Sense](https://dscvryai.com/technology/sense/) Reads invoices however they arrive, including scans.
2. [Understand](https://dscvryai.com/technology/understand/) Extracts every line, rate, quantity and reference.
3. [Check](https://dscvryai.com/technology/check/) Checks each line against the contract, the delivery and past invoices.
4. [Anticipate](https://dscvryai.com/technology/anticipate/) Flags suppliers and charge types where errors keep recurring.
5. [Operate](https://dscvryai.com/technology/operate/) Holds queried lines before the payment run and drafts the query.

### Out

One invoice check. Every query cites the clause.

## Every line checked. Every query sourced.

Accounts payable sees what to pay, what to hold and why, with the contract clause and the delivery beside each line.

Invoice check · Why it's held · Supplier query ·

Invoice check · Northline Haulage · June Illustrative

**9** match · **2** mismatch · **1** duplicate

| Line | Charge | Status | Check | Amount |
|---|---|---|---|---|
| INV-8841 | | | | |
| L1 | Line haul, Leeds–Hull | Match | Contract rate · POD DN-5511 | £1,040.00 |
| L2 | Line haul, Hull–York | Match | Contract rate · POD DN-5514 | £960.00 |
| L3 | Waiting time, 2 hours | Match | Clause 6.2 · driver log | £90.00 |
| L4 | Line haul, 60 pallets | Mismatch | Billed £112.00 a pallet; contract £104.00 | £6,720.00 |
| L5 | Tolls | Match | Receipts attached | £38.40 |
| L6 | Fuel surcharge | Mismatch | Index not updated since April | £412.00 |
| INV-8857 | | | | |
| All | Line haul, Leeds–Hull | Duplicate | Same delivery note DN-5511 as INV-8841 line 1 | £1,040.00 |
| INV-8870 | | | | |
| L1 | Line haul, York–Leeds | Match | Contract rate · POD DN-5530 | £880.00 |
| L2 | Storage, 5 days | Match | Clause 8.1 · warehouse record | £150.00 |
| L3 | Handling | Match | Rate card row 14 | £64.00 |
| L4 | Tolls | Match | Receipts attached | £22.10 |
| L5 | Pallet hire | Match | Rate card row 9 | £36.00 |

Illustrative example. Supplier, contract, invoices and amounts are fictional.

## Built for finance controls.

The AI checks. Your approval rules still decide what gets paid.

### Nothing paid automatically.

Queried lines are held for a person to release or dispute.

How Operate works
https://dscvryai.com/technology/operate/

### Every query cites its source.

The clause, the delivery and the invoice line sit beside every decision.

How Check works
https://dscvryai.com/technology/check/

### Runs in your environment.

Invoices and contracts never leave your boundary.

Deployment options
https://dscvryai.com/#deployment

## Same records. Other problems.

The documents behind an invoice answer other questions too.

Does this PO match what we’re paying?

### Purchase orders

Find mismatches before payment.

See how →
https://dscvryai.com/use-cases/purchase-orders/

Did they deliver what the contract says?

### Contract compliance

See whether obligations were actually met.

See how →
https://dscvryai.com/use-cases/contract-compliance/

What should we have charged?

### Revenue leakage

Find money that should have been charged.

See how →
https://dscvryai.com/use-cases/revenue-leakage/

What actually happened with this complaint?

### Customer complaints

Reconstruct what happened, and how it was handled.

See how →
https://dscvryai.com/use-cases/customer-complaints/

Finance solution
https://dscvryai.com/solutions/finance/

More in Finance
https://dscvryai.com/#use-cases

Every use case
https://dscvryai.com/use-cases/

## Bring us last month’s invoices.

We’ll check every line against your contracts and show you what the AI would have held.

[Talk to us →](https://dscvryai.com/contact/?topic=Invoice%20errors%20inquiry)

**London**Discovery AI Limited · United Kingdom

**Hyderabad**ReDscvry Technology Private Limited · India

**Chennai**ReDscvry Technology Private Limited · India